Privacy Notice – Data Protection Act 1998


Pupils in Schools, Alternative Provision and Pupil Referral Units and children in Early Years Settings

Privacy Notice – Data Protection Act 1998

We, Caroline Chisholm School, are the Data Controller for the purposes of the Data Protection Act. We collect information about your child and may receive information about your child’s previous school and the Learning Records Service. We hold this personal data and use it to:

  • Support your child’s teaching and learning;
  • Monitor and report on your child’s progress;
  • Provide appropriate pastoral care, and
  • Assess how well your child’s school is performing.

This information includes your child’s contact details, national curriculum assessment results, attendance information   and personal characteristics such as ethnic group, special educational needs and any relevant medical information. If your child is enrolling for post 14 qualifications we will be provided with your child’s unique learner number by the Learning Records Service and may also obtain from them details of any learning or qualifications undertaken.

We will not give information about your child to anyone outside the school without your consent unless the law and our rules allow us to.

We are required by law to pass some of your child’s information to the local authority, Northamptonshire County Council and the Department for Education (DfE) 

If you want to see a copy of the information we hold and share about your child then please contact CCS.

If you require more information about how Northamptonshire County Council or DfE store and use your child’s information, then please go to the following websites:

Northamptonshire County Council | Privacy Notices

Please note that the above page may be updated throughout the year and parents are responsible for checking for any changes, particularly in terms of how the data is used and shared.

Teachernet | Privacy Notices

Teachernet | Privacy Notices | Who does the Department for Education pass pupil data to?

If you are unable to access the DfE website, please use the following information:

In addition for Secondary Schools

Connexions Services – Once pupils are aged 13 or over we are required to pass on certain information to the Connexions services. Connexions is the government’s support service for all young people aged 13 to 19 in England. We must provide both the pupil’s and the parents’ name and address, and any further information relevant to the Connexions services’ role. However, the pupil (if over 16) and parent can ask that no information beyond name and address be passed to Connexions. Please inform the Student Data Manager at the school if you wish to opt-out of this arrangement. For more information about Connexions please go to the LA website shown above.

Attendance is not collected for pupils under 5 at Early Years Settings or Maintained Schools

Privacy Notice – What pupil and children’s data is used for