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School Absence Phone

01604 272572

01604 264320

Request for
Absence Form


Our expectation is that all students, Years 7- 11 are in their classrooms, sat down and ready to learn by 08:45am. Where this is not the case and children arrive on-site after the gates close at 08:40am, the student will be expected to sign in at Main Reception, and they will then be recorded as late and will be expected to attend a 1-hour after-school detention.

Parents and carers will be notified of this late detention via message or email. If there are extenuating circumstances such as medical appointments or illness, we ask that you ensure communication is sent to the school as early as possible to ensure absences are authorised if appropriate.

The promotion of good attendance is the responsibility of the whole school community. Regular school attendance is crucial if CCS students are to achieve their potential and maximise their life chances.

We have high standards for all our students, and we are committed to promoting outstanding attendance. All students begin school with 100% attendance, and we strive to support students in maintaining this!

There is a strong link between good attendance and attainment. Alongside the power of promoting well-being and creating strong relationships with staff and peers, we are proud to have strong attendance and pastoral teams who will work to support you as a family.

The government sets a 96% target for all students. We believe outstanding attendance is 100%, and this is our school target for all our students.

We are committed to meeting our obligations with regard to school attendance through our whole school culture and ethos that values good attendance, including:

  • Ensuring every student has access to the full-time education to which they are entitled
  • Reducing absence, including persistent and severe absence
  • Acting early to address patterns of absence
  • Building strong relationships with families to ensure students have the support in place to attend school
  • Promoting good attendance through rewards

At CCS, we want all our students to feel happy, safe, and secure at school. We want to make sure our students receive additional support, where required, to attend school and engage in their learning.

Parents and carers are by far the most important influence on children’s lives and learning. It is parents and carers who are responsible for making sure their child is educated.



Reporting an absence

In the case of a child being absent from school due to illness, parents are expected to inform the school each day of absence and have two options to report their absence:

  1. Leave a message on the school's absence line, with details of your child's full name, form, reason for absence and expected date of return. Primary 01604 272572 / Secondary 01604 264320.

  2. Report via Edulink One, for absence up to 5 days.  

If a message is not received through either of these methods, it will be assumed that your child should be attending school. Please do not email teachers or form tutors directly. 

Please note, if your child is suffering from diarrhoea or vomiting, they must stay off school for 48 hours until they have not been sick or had diarrhoea for at least 2 days.

Parents who have failed to inform the school of their child’s absence will receive an email or text message; parents then have the remainder of the school day to contact the attendance line through one of the methods listed above. If no contact has been made by 3:30pm, the absence will be recorded as unauthorised.

Absences due to illness will normally be authorised once you tell us. Please note that in cases of absence more than five days, we may need the support of medical evidence.

Absence due to the funeral of a close family member, medical appointments, music exams and driving tests (up to half a day) will be authorised, provided advance notice is given to the school. Please click here for more information on requesting an absence.

Absences for any other reason (planned absences more than half a day) will only be authorised at the discretion of the Principal. To seek this authorisation, parents should submit a Request of Absence form as soon as possible before the planned absence. The form can be found below.

Please note that a request of absence will only be granted in exceptional circumstances. If an application is declined and a student is then absent due to illness during the period for which the leave of absence was requested, the absence will only be authorised if supported by medical evidence, for example, a doctor’s certificate.  All unauthorised absences of 10 sessions (5 school days) or more will be referred to the Educational Inclusion Partnership; this may result in a fixed penalty notice being issued or prosecution in the magistrate’s court (section 7 of the Education Act).

Leaving school early

Any student needing to leave school early e.g. for a medical appointment etc, MUST sign out. Primary students sign out in Primary reception, Year 7 – 11 students sign out in Main Reception, after their parent/ carer has informed school via the absence line or Edulink. Year 12 & 13 students can sign out with the Sixth Form Centre Manager, upon presenting a letter from their parents/ carers, a doctor’s appointment card or similar.

If a student becomes ill during the school day, medical assistance will be sought via the on-call system and if appropriate, permission to leave will be given by the attendance officer or a member of the senior leadership team. Any students who leave the school site without signing out during the school day (excluding lunchtime 12:40-1:40 Sixth Form only) will be issued with an unauthorised absence.

The Impact of Absences

Regular school attendance matters, 100% attendance is the aim, and this will give the best possible start in life. Students who miss school frequently can fall behind with their work and may not do as well in exams. Good attendance also shows potential employers that a young person is reliable. 

Research suggests that students who attend school regularly could also be at less risk of getting involved in antisocial behaviour or crime. Below is a table showing how children’s percentage attendance equates to the amount of school time missed. 

Attendance during one school year

Equivalent days

Missed lessons






















What is a persistent absent student?

If your child takes too much time off school, they will become categorised as persistently absent (known as PA) This would be when your child’s attendance falls below 90% = persistently absent.

Missing school will make your child fall behind in lesson, and will impact on their academic progress and achievement.

This table shows how many days missed each half-term will make your child a PA student:


How many days off will make your child a persistent absence student?


Half-term 1

3 ½ days off school from September until October half-term holiday.

Half-term 1-2

7 days off school from September until the Christmas holiday.

Half-term 1-3

10 days of absence from September until February half-term

Half-term 1-4

Half-term 1-3 12 ½ days of absence from September until the Easter holidays.

Half-term 1-5

Half-term 1-3 12 ½ days of absence from September until the Easter holidays.

Half-term 1-6

19 days of absence for the full academic year (September to end of summer term in July).


If a child arrives late for school every day, their learning begins to suffer. Good punctuality is an excellent life-skill, and we expect all our students to arrive at school before 8:40am. For any student who arrives after 8:45am, we operate a ‘late gate’ and students will receive a sanction.

As a parent, you can help by:

  • Contacting the school when your child will be absent
  • Booking doctors and dentist appointments outside of school hours
  • Supporting your child to attend as often as possible by reminding them of the importance of school attendance
  • Ensuring your child arrives at school by 8:40am each morning

As a school, we will help by:

  • Following up on every absence ensuring that no absence goes unnoticed
  • Acknowledging and rewarding good attendance and punctuality
  • Reminding parents and students about the importance of attendance and how it is measured against attainment
  • Letting parents know if we have concerns regarding their child’s attendance and punctuality

As a student, I can help by:

  • Attending school every day, on time, to give you the very best chance of success
  • Participating in the inter-house competitions for attendance and punctuality

We have a detention system to discourage poor punctuality. Students who are late by 30 minutes or less, are issued a next day 1hr detention.  This system has proved to be effective in reducing the number of students who arrive late to school.

Arriving just 5 minutes late every day equals missing 3 days of education over the whole year.

Arriving half an hour late every day is equivalent to 18 days absence.

Arriving more than 30 minutes late = U Code =ABSENCE MARK.

Below is a table showing how being late for school every day over a school year adds up to lost learning time over one academic year. 

Contact Information

Attendance officer – Lynne Kettle: 

Senior attendance lead - Ms Cheryl Glover

Frequently Asked Questions

When does my child need to be in the school?

Your child should be in the school in plenty of time for registration. They are expected to be in registration by 8.45am, therefore, it is recommended that students arrive no later than 8.40am to allow time to get through the gates, collect their winbook’s and have a settled start to the day.

What happens if my child is late?

If your child arrives after 8.45am, they will be marked as late, which may lead to a detention.

If your child arrives after the register closes at 9.05am, they will receive a ‘U Code’, which will be marked as an unauthorised absence for that morning having arrived after closing the registers.

What are the procedures for absence?

If your child is absent, you must:

  • Contact us as soon as possible on the first day of absence.
  • You must contact us each day the child is absent.

If your child is absent, we will:

  • Contact you on the first day of absence (if we have not heard from you)
  • Contact you regularly if absences persist.
  • Undertake home visits.
  • Invite you to discuss the situation with our Attendance Officer and/relevant or other key staff.

What can I do to help my child achieve good attendance?

  • Explain the importance of going to school every day.
  • Set clear goals and track progress
  • Ensure regular and early bedtimes.
  • Have uniform and equipment prepared the night before.
  • Report any academic or social concerns promptly.
  • Keep open and honest communication with the school.
  • Discuss your child’s timetable/lessons with them each evening.
  • Have a backup plan for transport concerns.

Why is it important to have up-to-date phone numbers?

There are times when we have to contact parents/carers about things, including absence, so it is very important that we have your contact number at all times. Providing up-to-date contact details is a legal obligation of parents/carers.

My child is avoiding coming to school. What should I do?

There are occasions when children choose to avoid school. Reasons such as difficulties with schoolwork, bullying, friendship problems or family difficulties can cause young people to worry, and they may think that not attending school will solve the problem.

All staff at CCS pride themselves on being able to build positive relationships with students and parents/carers. We want your child to have the best possible experience, so that they can reach their full potential.

It is important that we identify the reason for their reluctance to attend school and work together to solve the problem.  If a problem does arise, you should contact your child’s tutor in the first instance, or your child can report their concerns to their Head of Year or a member of the Pastoral team/Safeguarding team.

Useful Links for Attendance

NHS Guide: Is My Child Too Ill For School?

DFE Guidance: Working Together to Improve School Attendance

How absence affects education

It all adds up:
5 minutes late per day = 3 days lost school time. 
15 minutes late per day = 9 school days per year
30 minutes late per day = 17 school days per year

Additional stats to include here.

Wellbeing and mental health challenges

Please view our dedicated wellbeing resources page. 

Useful Resources: 

West Northamptonshire Council

Department of Education

Where to next?